Position Details


Administrative Assistant

ID: B22CO166CO-003 Location: Craig, CO Posted Date: 10/31/2023 Agency: BLM
Wage/Hr: $21.00 Hours/Week: 40 hours per week     Minimum Age: 55

This position supports the Bureau of Land Management Little Snake Field Office. • The BLM Experienced Services Program is a unique partnership created to help solve the workforce issues facing government agencies. The program connects experienced workers (age 55+) to the BLM to provide scientific, technical, and administrative support. • BLM ESP positions are meant to provide temporary, project-based support. • A background security investigation may be required prior to the start date. Only those positions with 30+ hours per week are eligible for health insurance benefits; all positions will accrue sick leave. • The experienced workers participating in the Program are referred to as “Enrollees” and are not employees of the BLM or NEW Solutions. NEW Solutions is the ESP non-governmental organization responsible for administrative aspects of the program, and the Enrollees work under BLM direction to assist the Agency staff in carrying out their mission. BLM ESP Enrollees benefit from the opportunity to keep technical skills current; to access new training opportunities; to engage in gainful project-based positions; and to undertake meaningful tasks using their experience and talent to contribute to the environment, the national economy, and their own financial security.

Duties:

This Administrative Assistant position assists the field office with processing documents for procurement and contracting, entering and processing employee travel, reconciling credit card statements, processing monthly financial reports, processing deposits, and managing employee time reporting and payroll. Additionally, this position provides support for the front desk public contact position. The administrative assistant is also the backup for mail and other office related functions.

  • Budget and Finance - Practical knowledge of various budget/financial regulations, policies, practices, and procedures in order to monitor and track obligations, review data, consolidate provided information into summaries and/or reports, identify recurring budgetary issues. Specific knowledge of or experience with using automated financial systems. 20%
  • Procurement - Knowledge of standardized administrative and procurement principles, practices, and procedures used in support of supply operations in order to procure and distribute supplies, services, and equipment. Collections - Knowledge of automated collection and billing systems, as well as knowledge of all proper procedures for handling sales and receipt of funds. 20%
  • Application/Database Support - Ability to use various types of computer programs to maintain and retrieve information from automated applications/data systems. 20%
  • Travel - Knowledge of automated travel systems, in order to properly prepare and complete accurate travel authorizations and vouchers and review travel records to ensure they are processed correctly. 20%
  • Public Contact - Ability to communicate effectively orally and in writing in order to present information in easy to understand formats that increase understanding of Bureau programs, policies, and objectives. Ability to operate a multi-line telephone system. 20%

Qualifications:

Minimum of 5 year(s) of experience in office administration OR HS/GED Degree

  • Experience required with Windows, MS Word, MS Excel
  • FBMS, CBS, Concur, Quicktime; Outlook email

Other:

  • Some software programs require annual/regular recertification
  • Internal BLM software opertions will have basic instruction training
  • Health and Safety Considerations: Risk Management training will be completed for all tasks with this position
  • Physical requirements: This is primarily an in-office position which entails sitting or standing to work at a computer station and working inside on a daily basis, and walking on flat, dry surfaces. Some lifting and bending is required.

For more information on this opportunity talk to one of our recruiters
https://newsolutions.org/jobs/contact-a-recruiter/

NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions’s policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.